School Estate Statutory Compliance

A compliance partner your school can rely on, in person and online.

KCH delivers hands-on statutory compliance for school premises — backed by a dedicated portal that tracks every check, every deadline, every certificate.

🤝

Unlike other providers, we visit your school in person, run scheduled team calls, and guide your staff through the whole process. Not just a software login — a genuine partnership.

Book a Free Call See the Portal
Registered in England & Wales
Serving schools across England & Wales
Response within 24 hours
KCH Keep Compliance Healthy Portal
Live Client Portal
60+
Compliance items tracked
4
Step onboarding process
24hr
Response guarantee
Why KCH is Different

Other companies sell you a login.
We walk alongside you, every step of the way.

Estate compliance is complex, time-consuming, and high-stakes. Most providers hand you software and leave you to figure it out. We come to your school in person, meet your team, walk your building, and build your compliance profile together from day one.

Book a Free Discovery Call

Scheduled Team Calls

Regular check-ins with your school team — so nothing ever slips through the cracks.

In-Person Site Visits

We physically come to your school to carry out asset collation and staff training on the portal.

Hands-On Portal Onboarding

We sit with your team and train them on the portal — everyone confident from day one.

A Named Contact — Not a Helpdesk

A real person who knows your school. Call them, email them, rely on them.

Statutory Compliance Areas

Every statutory check your school building requires.

We cover the full range of statutory premises compliance — from weekly fire alarm tests to annual electrical inspections. Everything tracked, evidenced, and on time. Across 60+ compliance items.

Get a Compliance Audit

Fire Safety

Complete fire safety compliance from weekly checks to annual assessments.

Fire AlarmEmergency LightsFire ExtinguishersFire DoorsFire Risk AssessmentSprinklersGas SuppressionWet/Dry RisersRefuge Points

Water & Legionella

Statutory water safety, risk management, and monitoring compliance.

Legionella SamplingWater TemperaturesTMVsShower HeadsCold Water TanksRPZ ValvesWater Risk AssessmentWritten Scheme

Electrical Systems

Electrical safety inspection and testing across the estate.

Electrical InspectionsPAT TestingDB BoardsRCD TestingLittle-used Outlets5 to 50 AC50 to 500 AC

Gas & Mechanical

Gas safety certification and mechanical systems compliance.

Gas Safety CP12Catering Gas CP42Gas TapsBoilers & FluesGas Suppression IntegrityPressure SystemsGas Booster

Lifting & Access Equipment

LOLER and working at height statutory compliance.

Lift Service & ChecksLOLER InspectionPortable LaddersFixed LaddersPASMA TowersSafety LinesHarnesses

Building & Premises

Premises and access system statutory compliance.

Auto Doors & GatesWindow RestrictorsRoller ShuttersLightning ProtectionDECMoveable WallsRetractable Seating

Ventilation & Air

LEV systems and ventilation statutory requirements.

LEV InspectionsFume CupboardsFume Cupboard LEVKitchen Extract TR19Smoke ExtractAuto Opening Vents

Specialist Equipment

Specialist and additional statutory obligations.

KilnConfined SpacesCalorifiersFgas RegisterBio Mass BoilerPetrol InterceptorSports & Gym EquipmentCalibration
Who We Work With

Built for every type
of school and trust.

Every school estate is different. KCH builds your compliance profile around your specific building, assets, and team — not a generic template.

1°

Primary Schools

Straightforward compliance for smaller estates — keeping your site team confident and your records spotless.

2°

Secondary Schools

Larger, complex estates with specialist facilities — labs, sports halls, kitchens — all tracked in one portal.

MAT

Multi-Academy Trusts

Individual portals per school with centralised oversight — giving trust leadership a real-time view across the estate.

SEN

Special Schools

Tailored compliance frameworks that account for the unique assets and environments in specialist educational settings.

The KCH Portal

Your school's compliance,
live — at a glance.

Every statutory check tracked in real time with RAG status. From weekly fire alarm tests to annual electrical inspections — all in one place, with evidence stored and retrievable instantly.

Live Compliance Dashboard

RAG status across all compliance items — compliant, overdue, awaiting paperwork, or further work required.

Service Sheets & Certificates

Upload and store all contractor records and certificates — retrievable in seconds.

Log a Request

Staff log maintenance and compliance requests directly — tracked, assigned, and reported.

Contractor Induction

Digital induction with DBS recording, safety rule confirmation, and full audit trail.

PPM Planner & 7-Day Alerts

Planned preventative maintenance scheduling with advance alerts — never miss a deadline.

Fire & Water Risk Actions

Track outstanding actions from risk assessments through to completion with full evidence.

Compliance Report — Live RAG Dashboard
KCH Compliance RAG Dashboard

Know exactly where your school stands — before anyone else asks.

The KCH compliance dashboard gives headteachers, business managers, and governors an honest, real-time picture of compliance health. No surprises when Ofsted or the HSE comes knocking.

72%
Compliant
2%
Awaiting Docs
24%
Overdue
2%
Work Required

Example school snapshot. Your live dashboard updates as records are uploaded and checks are completed.

Portal Home — Compliance Overview
KCH Portal Overview
QR Code Access

Instant access for staff
and visitors — just scan.

KCH provides bespoke QR codes for every school — printed and placed around the site so staff and visitors can instantly access the right form on any device, without needing a login or portal access.

Facilities Request

Staff scan to instantly log a maintenance or facilities request — tracked straight into the portal.

Quoted Works Request

Need a contractor quote? One scan submits the request directly — no emails, no phone calls.

Site Visitor Induction

Contractors and visitors scan on arrival to complete their digital induction — DBS confirmation and safety rules recorded automatically.

Find Out More
KCH Portal — QR Code Access Points
KCH QR codes for facilities request, quoted works and site visitor induction
Scan & Go

Bespoke QR codes provided and set up for every KCH client school.

Ready-Made Templates

Your staff get everything
they need from day one.

KCH provides a full suite of professionally designed templates for site staff to use on their statutory checks — so nothing is left to chance and your evidence trail is always clean and consistent.

Bespoke to Your School

Every template is tailored to your specific assets and premises — not a generic one-size-fits-all form.

Covers All Check Frequencies

Templates for weekly, monthly, quarterly, 6-monthly and annual statutory checks — across all compliance areas.

Clean Evidence Trail

Completed templates are uploaded directly to the KCH portal — creating a consistent, auditable record for every check.

Simple for Site Staff

Designed to be quick and straightforward for caretakers and facilities staff — no training required to fill them in.

Get a Free Sample Template
Example Template — Calorifier Temperatures
KCH Calorifier Temperature Check Template
PPM Template

One of 60+ statutory check templates provided to every KCH client school.

How It Works

From first call to full compliance —
we're with you every step.

01

Book a Free Discovery Call

We learn about your school, your current compliance position, and what's worrying you. Honest conversation — no jargon, no sales pressure.

📞 Free 30-min Teams call
02

We Visit Your School In Person

Our team comes on site to carry out a full asset collation — walking the building, identifying every statutory item, and building your bespoke compliance profile.

🏫 In-person site visit included
03

Portal Setup & Staff Training

We provide portal access, upload your existing service records, and train your team in person — so everyone is confident from day one.

💻 Hands-on training included
04

Ongoing Support & Regular Check-ins

Scheduled calls, a live compliance dashboard, and a named contact who knows your school. We stay with you — not just at the start.

✅ Dedicated ongoing support

We Come to You

On-site visits are standard — not an optional extra.

Scheduled Team Calls

Regular check-ins to review your dashboard together.

60+ Compliance Items Tracked

Weekly through annual — all frequencies, all areas.

Never Miss a Deadline

7-day alerts, PPM planner, and overdue flags keep you ahead.

Full Evidence Trail

Every certificate and service sheet — stored, organised, and retrievable.

"Compliance should give school leaders confidence — not keep them awake at night."
KCH was built around a simple belief: schools deserve more than a software login. They deserve expert partners who understand school buildings, who show up in person, and who make statutory compliance genuinely manageable for busy school leaders and business managers.
Keep Compliance Healthy (KCH) Portal Ltd
About KCH

Compliance specialists
who actually show up.

We are estate compliance professionals with deep experience in the education sector. We know that school business managers and headteachers are stretched — so we built our service to remove the burden, not add to it.

Hands-On by Design

Site visits and team calls are built into every client relationship — not charged as extras.

Education Premises Only

We work exclusively on school estate compliance — so our advice is always relevant and current.

Bespoke to Your Building

Every school is different. We build your compliance profile around your specific premises and assets.

Always Up to Date

Statutory guidance changes constantly. We track every update so your school stays ahead.

Common Questions

Questions we get
asked most.

Can't find what you're looking for? Book a free call and we'll answer anything — no obligation, no pressure.

Ask Us Directly
Typically 4–6 weeks from your first call to a fully live portal. This includes our site visit, asset collation, uploading of existing service records, and staff training. We work at your pace.
Yes. We set up individual portals for each school within a trust, with centralised visibility for trust leadership. Each site gets its own bespoke compliance profile and asset register.
Great — we upload them for you. During onboarding we collate all existing certificates and service records and load them into your portal so your compliance history is preserved from day one.
KCH provides the portal and the expert support to manage your statutory compliance programme. We do not carry out the physical compliance works (e.g. fire alarm servicing) — but we can connect you with trusted contractors where needed.
Pricing is bespoke to your school — it depends on the size of your estate and the number of compliance items to be tracked. Book a free discovery call and we'll give you a clear, honest quote with no hidden fees.
We understand schools are busy places. We're flexible with call times and visits — including early mornings, lunch breaks, and after school. Just let us know what works for you.
Get in Touch

Ready to take control
of your school's compliance?

Book a free 30-minute discovery call. We'll listen to where you are and show you exactly how KCH can help — no obligation, no jargon.

No obligation
Response within 24 hours
Free site visit included

Phone

07540 125977

Email

Compliance@kchportal.co.uk

First Step

Free 30-minute Teams discovery call

Coverage

Schools across England & Wales

No obligation. No sales pressure. Just an honest conversation about your school's compliance needs.

07540 125977